ROOFTech - Exhibitor Appointed Contractor Form

Please fill in a valid value for all required fields

Please ensure all values are in a proper format.

Are you sure you want to leave this form and resume later?

Are you sure you want to leave this form and resume later? If so, please enter a password below to securely save your form.

You must upload one of the following file types for the selected field:

There was an error displaying the form. Please copy and paste the embed code again.

There was an error initializing the payment processor on this form. Please contact the form owner to correct this issue.

This form must be completed by any exhibitor who plans to use an independent contractor other than those appointed by The Buildings Show (Freeman, Encore A/V, ShowTech Power & Lighting, The International Centre).

EAC’s cannot perform the work of exclusive contractors as listed below.

Deadline for submission and the EAC’s certificate of insurance is March 6, 2023.

THIS FORM MUST BE SUBMITTED BY THE EXHIBITOR AND SIGNED BY BOTH THE EXHIBITOR AND EAC

DEADLINE: MARCH 6, 2023

Exhibiting Company Name*

Booth Number*

Exhibitor Contact Name*

Title*

Email*

Exhibitor Phone*

EXHIBITOR APPOINTED CONTRACTOR (EAC) # 1

Exhibitor Appointed Contractor # 1*

EAC #1 Address*

Address Line 1

Address Line 2

City

State/Province

ZIP / Postal

EAC Contact #1*

EAC Contact #1 Email*

EAC Contact #1 Phone*

EAC On-site Contact #1*

EAC Contact #1 On-Site Cell Phone*

Type of service to be provided*

Install/Dismantle labour Equipment Rental/Set-up Booth Design & Supervision

Other:

Upload EAC # 1 Certificate of Insurance*

YES

I will upload my Certificate of Insurance to https://www.exhibitorinsurance.com/pub/srch/?m=ul&e=TBSS2022

Upload EAC #1 Form 1000

No File Chosen

File uploads may not work on some mobile devices.

Add another contractor*

EXHIBITOR APPOINTED CONTRACTOR (EAC) # 2

If you have more than one contractor please fill out this pop-down section below.

Exhibitor Appointed Contractor # 2*

EAC #2 Address*

Address Line 1

Address Line 2

City

State/Province

ZIP / Postal

EAC #2 Contact*

EAC Contact #2 Email*

EAC Contact #2 Phone*

EAC On-site #2 Contact*

EAC Contact #2 On-Site Cell Phone*

Type of service to be provided by EAC #2*

Install/Dismantle labour Equipment Rental/Set-up Booth Design & Supervision

Other:

Upload EAC # 2 Certificate of Insurance*

YES

I will upload my Certificate of Insurance to https://www.exhibitorinsurance.com/pub/srch/?m=ul&e=TBSS2022

Upload EAC #2 Form 1000

No File Chosen

File uploads may not work on some mobile devices.

Add a 3rd contractor*

EXHIBITOR APPOINTED CONTRACTOR (EAC) # 3

If you have more than one contractor please fill out this pop-down section below.

Exhibitor Appointed Contractor #3*

EAC #3 Address*

Address Line 1

Address Line 2

City

State

ZIP Code

EAC #3 Contact*

EAC Contact #3 Email*

EAC Contact #3 Phone*

EAC On-site #3 Contact*

EAC Contact #3 On-Site Cell Phone*

Type of service to be provided by EAC #3*

Install/Dismantle labour Equipment Rental/Set-up Booth Design & Supervision

Other:

Upload EAC # 3 Certificate of Insurance *

YES

I will upload my Certificate of Insurance to https://www.exhibitorinsurance.com/pub/srch/?m=ul&e=TBSS2022

Upload EAC #3 Form 1000

No File Chosen

File uploads may not work on some mobile devices.

MANDATORY EAC REQUIREMENTS AND REGULATIONS

EAC’s are NOT ALLOWED to perform or provide services for the following areas: Drayage (Freeman), Fork and Genie Lift Operations (Freeman & ShowTech Power & Lighting), Overhead Rigging, Electrical Services, Plumbing and Mechanical Services (ShowTech Power & Lighting), Telecommunications Services (Encore AV), Booth Cleaning (Caldas Building Services) and Catering (F&B) (The International Centre).
The EAC covenants and agrees to indemnify and hold harmless Informa Canada Inc. and The International Centre (TIC) from and against all claims, demands, charges, losses or damages arising or alleged to arise directly, indirectly or incidentally by reason of any act, omission or operations of the contractor, its officers, employees, agents or anyone for whom the contractor is legally responsible.
The EAC acknowledges that its equipment and property at TIC is not protected by insurance against fire, theft, vandalism, etc. by TIC and the protection of such is the responsibility of the contractor.
EAC’s must submit a Certificate of Insurance that meets the following criteria:
- Comprehensive liability insurance shall provide a minimum limit of liability of five million dollars ($5,000,000) for bodily injury and/or property damage in any one occurrence;
- Issued by an insurance company licensed to transact business in North America;
- Provide that it will not be cancelled or materially altered prior to the termination of the Occupancy Period (April 3 – 5, 2023 inclusive);
- Lists the following as additional insured:
  - Informa Canada Inc. (20 Eglinton Avenue West, Suite 1200, PO Box 2055, Toronto, ON M4R 1K8)
  - The International Centre (6900 Airport Road, Mississauga, ON L4V 1E8)
EAC’s are only permitted on the Show floor without a valid tradeshow badge during move-in hours. If the EAC duties require them to service an exhibitor’s booth during show days, the exhibitor must provide the EAC with an official exhibitor badge.
EAC's must confine operations within the exhibit area of the exhibitor. Aisles, other exhibit spaces and vacant areas may not be used as work or storage areas.
EAC's are not permitted to solicit and sell their business to any exhibitors associated with ROOFTech at any time (pre-show or onsite). They will be immediately removed from the premise if they are found doing so.
The exhibitor is responsible for providing the EAC with any necessary information pertaining to the exhibit hall (i.e. utilities, order forms, dates, hours, shipping information, booth regulations, etc.) via the online Exhibitor Manual.

Authorization

Confirmation of Authorization*

By submitting this EAC form I/we certify that I/we have authorized the EAC named above for services on our exhibit at ROOFTech 2023. I/we further certify that I/we agree to and accept the EAC Requirements and Regulations. I/we understand that we are responsible for the actions of this EAC while completing services for our exhibit booth.

Responsibility for EACs *

By submitting this EAC form I/we certify that any/all EACs submitted on this form are aware of all EAC Rules and Regulations at ROOFTech and we take full responsibility for their actions. If Any EAC does not comply with these rules and regulations as set out and agreed upon above, it will affect your participation and theirs at ROOFTech in the future.

Signature*

[clear]

Use your mouse or finger to draw your signature above

Date/Time*